Upgrading print management with cutting edge computing

As businesses work through their digital transformation journeys, it’s essential to have an effective information and print management system in place to maintain operational efficiency.

Businesses need to have control of document workflows through insight into their print systems and performance, which in turn protects and grows employee productivity, according to Y Soft.

For some businesses it’s critical to operations that they receive information and have documents printed quickly. This means that they need to have a print management system in place that can support large quantities of documents being printed rapidly in a cost-effective manner, while keeping the information secure.

As organisations want to further streamline their IT costs, using cloud-based print management offers secure printing and improved IT efficiency. By having a multifunction device on site, functions such as secure print, copy, and scan-to-email can be managed through a multi-tenant cloud environment.

Ondřej Krajíček, chief technology strategist, Y Soft Corporation, said cloud-based print management means companies don’t need to own and maintain the print infrastructure, their consumption can be flexible, and print capabilities can grow to match the needs of the business.

“However, not all cloud-based print management solutions are created equal, which is why companies are moving their data processing to the edge. Edge provides speed and document security for the print infrastructure that cloud cannot do alone.”

Due to the volume and velocity of data that businesses generate, combing edge computing alongside the cloud places the data and processing closer to the applications and users. This reduces latency and complements the capabilities of the cloud. According to Gartner, half of large organisations have integrated edge computing principles into their 2020 projects.

Ondřej Krajíček said the edge device is responsible for print job processing on site.

“Document content remains local, while only the print job’s metadata is transmitted from the edge to the cloud where it is stored for reporting and analysing if needed. Sensitive content never becomes low-hanging fruit for dedicated hackers, and businesses always have visibility into the performance of the print management system at the network’s edge.”