Prepared for the end of financial year?
From taking care of the year’s profit and losses to reviewing your balance sheets and maximising your tax deductions, this checklist from accountant Michael Derin at the Azure Group is everything you need to take care of before the year is out.
Financial affairs
1. Ensure your financial affairs are reconciled, accurate and reliable. Without this, you cannot make any informed tax planning decisions
2. Reconcile and review balance sheet. This is essential to properly ascertain future cash flow management issues
3. This includes reconciling the following:
– Receivables – so you know if you can write off any bad debts
– Inventory – so you know if you can write off or write down the value of stock
– Investments – to assess whether these can be sold to offset gains or losses
– Outstanding tax liabilities
– Payables
– Loans
– Bank accounts
4. Reconcile and review profit and loss, ensuring all capital items greater than $100 are capitalised and also identify one-off abnormal revenue or expenditure. For example gains/losses on sale of an asset, bad debts or revenue from insurance claims, as the tax treatment may differ and may require specific records to be kept
5. Prepare a statement of net financial position across a family trust group (taking into consideration the market value of assets, debts and other financial liabilities)
6. Have realistic profit/loss and cash flow forecasts for the next 12 months. This will allow your advisor to identify opportunities to defer current liabilities if you are likely to be in a loss position in the next year
7. Clearly defined short (1 year) and long term (10 years) goals so you can factor in changes in personal circumstances which may impact your financial position and potential earnings, for example retirement, or if it is likely that new assets will be purchased in the short or medium term
8. Deal with tax issues before 30 June including director’s loans, deciding on trust distributions to beneficiaries, declaring dividends and ascertaining capital gains or other one-off transactions.
Maximise deductions
1. Check to see if any debts can be written off as bad debts
2. Write off or write down the value of any obsolete or old stock
3. Repairs – review and complete any repairs to workplace and/or equipment
4. Realise any unrealised losses (capital or revenue losses) which can be used to offset capital or revenue income
5. Consider making charitable donations (avoid making if you will be claiming a loss for the year)
6. Ensure staff bonuses are qualified and documented to enable the deduction to be claimed for bonuses accrued
7. Pay tax agent fees
8. Pay accrued leave loading, even if leave was not taken
9. Research & development expenditure – ensure projects are registered, project plans are completed and all eligible costs are included in claims for deductions
10. Throughout the year ensure all employee super contributions are paid by their due dates in order to claim the deductions. If the super for quarter four (due 28 July) is paid before 30 June, may also get a deduction for this
11. Ensure foreign exchange losses are realised so the deduction can be claimed
12. Conduct a shareholders’ meeting before 30 June to approve directors’ fees in order to claim a deduction for them
13. Review the effective life of business assets to determine if any furniture, fittings or plant and equipment items are obsolete, scrapped or sold and that they are also accurately valued
14. Consider running any staff training before 30 June
15. If you are a small business with an aggregated turnover less than $2 million consider purchasing small business assets less than $1,000 to get an immediate deduction
16. Also consider purchasing any FBT-exempt work items for employees before 30 June, such as laptops, mobile phones and other tools of the trade (FBT rules apply)
17. Small business with an aggregated turnover less than $2 million may be eligible for a deduction on prepaying expenses (expenses may include items such as rent on business premises) as long as the prepayment is not for a period exceeding 12 months
Minimise and defer income
1. Consider deferring sales to after 30 June
2. Consider postponing the realisation of any assessable gains such as capital or foreign exchange until after 30 June
3. Consider deferring the disposal/sale of an asset that would result in a capital gain until after 30 June
4. Consider CGT and /or depreciation rollover relief where possible
5. Recognise any unearned revenue at 30 June
Superannuation
1. Pay additional money into your super before 30 June
2. Ensure you haven’t exceeded the superannuation concessional contribution limits. For the 2010/2011 financial year this limit is $25,000 or $50,000 for those over 50 with a super fund balance below $500,000
3. Check to see whether you are entitled to the Federal Government’s co-contribution for personal after-tax contributions made up to $1,000
Trusts
1. Ensure all trust income has been distributed and in the most effective manner, taking into consideration the tax status of the beneficiaries.
This blog was first published at Telstra’s Smarter Business Ideas and is republished here with kind permission of the author.
