Assistant Project Manager (Maternity Leave Position – Part Time)

Independent non-profit institute for active policy, Global Access Partners is seeking a part time Assistant Project Manager for an immediate start.

Responsible for the successful delivery of all GAP-organised events, including conferences, seminars and meetings through meticulous preparation, ongoing management, liaising with both internal and external stakeholders, and coordination of feedback.

Role involves:

·      Planning high-level business meetings and events, including liaising with chair people and speakers, confirming venues, arranging catering, compiling invitation lists, managing invitee correspondence, securing RSVPs, and preparing meeting documentation

·      Day of meeting/event coordination, ensuring a successful outcome

·      Managing the GAP Research Assistants and Interns

·      Maintaining the GAP Social Media calendar and ensuring that posts are done on schedule

·      Supporting the senior executive team with a wide range of administrative duties

·      Personal Assistant duties to Chairman

·      Working with very high-level individuals from both business and government

Skills and qualities expected:

·      Strong attention to detail

·      A passion for thoroughness and accuracy when completing work.

·      An understanding of protocols of formal communication both spoken and written

·      Excellent communication skills

·      Competency in Word & Excel

·      Time management skills & ability to prioritise

·      Proven ability to work with large volumes of information and handle pressure well

·      Understanding small business corporate philosophy and a willingness to do what it takes to get a job done.

·      Tolerance towards multicultural diversity

·      Impeccable personal presentation

Advantage:

·      Knowledge of HTML & desktop publishing

·      Have worked with government or in government department.

·      A flair for design

For further information contact Catherine Fritz-Kalish at cfritz@globalaccesspartners.org or on (02) 8303 2420.